Kazoku Karate-Do & Kazoku Kombat Defence

Safeguarding Policy 1st January 2025

Our safeguarding policy

This policy applies to all staff and students and anyone else working on behalf of Kazoku Karate-Do & Kazoku Kombat Defence.

Kazoku Karate-Do & Kazoku Kombat Defence works with children and families as part of our activities. We work within the community to help children and adults with martial arts skills as well as basic life skills.

The purpose of this policy

· To protect children and young people who receive Kazoku Karate-Do & Kazoku Kombat Defence services.

· To provide staff and volunteers with the overarching principles that guide our approach to safeguarding and child protection.

Kazoku Karate-Do & Kazoku Kombat Defence believes that a child or young person should never experience abuse of any kind. We have a responsibility to promote the welfare of all children and young people and to keep them safe. We are committed to practice in a way that protects them.

This policy has been drawn up on the basis of law and guidance that seeks to protect children, namely:

· Children’s Act 1989

· Data Protection Act 1998

· Human Rights Act 1998

· Sexual Offenses Act 2003

· Children’s Act 2004

· Safeguarding Vulnerable Groups Act 2006

· Protection of Freedoms Act 2012

· Children and Families Act 2014

· NSPCC guidance for safeguarding policies

This policy is supported by guidelines and guidance provided for both staff and the public including:

· Dealing with disclosures and concerns about a child or young person.

· Managing allegations against staff

· Recording and information sharing

· Codes of conduct for stall and the public

· Anti-bullying

· Complaints

· Health and safety

· Training, supervision and support

· Lone working

· Quality assurance

We recognise that:

· The welfare of the child is paramount as enshrined in the Children Act 1989

· All children regardless of age, disability, gender, racial heritage, religious belief, sexual orientation or identity, have a right to equal protection from all types of harm or abuse

· Some children are additionally vulnerable because of the impact of previous experience, their level of dependency, communication needs or other issues

· Working in partnership with children, young people, their parents, carers and other agencies is essential in promoting young people’s welfare

We seek to keep children and young people safe by:

· Valuing them, listening to them and respecting them

· Adopting child protection and safeguarding practices through procedures and a code of conduct for staff and volunteers

· Providing effective management for staff and volunteers through supervision, support training and quality assurance measures

· Recruiting staff and volunteers safely, ensuring all necessary checks are made

· Recording and storing information professionally and securely

· Using our safeguarding procedures to share concerns and relevant information with agencies who need to know, involving children, young people, parents, families, carers and staff as appropriate

· Creating and maintaining an anti-bullying environment and ensuring that matters arising are dealt with in a timely and responsible manner

· Managing any allegations against staff and volunteers appropriately

· Ensuring that we provide a safe physical environment for our children, young people, staff and volunteers by applying health and safety measures in accordance4 with the law and regulatory guidance

Safeguarding issues should and will be treated in confidence, unless there are any immediate concerns regarding the safety and wellbeing of a child or a young person. In this instance, the company management will act accordingly in dealing with any agencies necessary.

Contact details

Any member of the Kazoku Karate-Do & Kazoku Kombat Defence staff team can be contacted regarding any safeguarding concerns, and should be addressed at the earliest possible convenience.

Nominated child protection lead

Name: Chrissie Jarvis John Jarvis

Phone: 07789848273 07443334174

Email: Kazoku_karatedo@hotmail.com

This policy was last reviewed on 1st January 2025 and will be reviewed annually

Signed: John Jarvis and Chrissie Jarvis

Position: Directors of Kazoku Karate-Do & Kazoku Kombat Defence

Privacy Policy for Kazoku Karate Do & Kazoku Kombat Defence

Effective Date: 16/8/2017

Kazoku Karate Do ("we", "our", "us") values the privacy of its members, parents, and visitors. This Privacy Policy outlines how we collect, use, store, and protect your personal information. By accessing or using our services, you agree to the collection and use of your personal information in accordance with this policy.

1. Information We Collect

We collect personal information in the following ways:

Personal Information Provided by You: When you register as a member, inquire about classes, or participate in events, we may collect information such as:

Name
Date of birth
Address
Email address
Phone number
Emergency contact information
Medical conditions (if applicable)
Parent/guardian information for minors

Payment Information: When you make payments for classes, memberships, or events, we may collect payment details through third-party payment processors. We do not store your credit card or bank details directly.
Event Participation: We may collect your information when you register for special events, tournaments, or exhibitions hosted by Kazoku Karate Do & Kazoku Kombat Defence.
Website and Online Services: We collect data such as IP addresses, browsing behaviour, and device information when you visit our website or use online services. This helps us improve your user experience.

2. How We Use Your Information

We use the information we collect for the following purposes:

To provide and manage our karate classes, events, and memberships.
To communicate with you about schedules, promotions, and other club-related news.
To ensure the safety and well-being of our members (including medical information in case of emergencies).
To process payments for memberships, events, and other services.
To improve our website and services based on your usage patterns and feedback.
To comply with legal and regulatory obligations.

3. Sharing Your Information

We respect your privacy and do not sell or rent your personal information to third parties. However, we may share your information in the following cases:

Service Providers: We may share your information with third-party service providers (such as payment processors or email platforms) who assist in operating our club and providing our services.
Legal Compliance: We may disclose your personal information when required by law, such as to comply with legal obligations, respond to subpoenas, or protect the rights of Kazoku Karate Do and its members.

4. Data Security

We take reasonable measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, please be aware that no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

5. Retention of Information

We will retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. When your information is no longer needed, it will be securely disposed of.

6. Your Rights and Choices

You have the right to:

Access, correct, or update your personal information.
Request the deletion of your personal information, subject to certain conditions.
Opt-out of marketing communications at any time by following the instructions in the email or contacting us directly.
Withdraw consent for the collection and use of your personal information at any time, though this may limit your ability to participate in some services.

To exercise your rights, please contact us at [insert contact information].

7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on our website with an updated effective date. We encourage you to review this policy periodically for any updates.

8. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please contact us at:

Kazoku Karate Do & Kazoku Kombat Defence

Phone:

JOHN: 07443334174

CHRISSIE: 07789848273

Email: Kazoku_karatedo@hotmail.com